Order Fulfillment
October 12, 2023

Best ways to avoid warehouse shipping mistakes


In the fast-paced world of eCommerce, efficient order fulfilment is crucial to success. Customers expect timely deliveries and accurate shipments. Even a single shipping mistake can lead to customer dissatisfaction and negative reviews. To ensure smooth warehouse operations and minimize errors, eCommerce stores must use effective strategies and tools.

Order fulfilment is a critical aspect of running a successful eCommerce store. To avoid shipping mistakes and keep your customers happy, it's essential to have robust systems and processes in place.

This article will explore the best ways to avoid warehouse shipping mistakes. By implementing these strategies, you can make your operations more efficient. You’ll be able to deliver a seamless, consistent* shopping experience to your customers in no time!

6 simple steps to avoid warehouse shipping mistakes

You can ensure that you pick, pack, and process your orders correctly in many ways. Here, we present a list of some of the simplest ways for you to get started.

1. Streamlining your warehouse layout

One of the first steps to avoid shipping mistakes is to optimize your warehouse layout. Proper organization and clear bin locations can significantly reduce errors. Storing your products logically and consistently makes it easier for your staff to pick and pack orders accurately.

Use bin locations and labels to categorize and identify products efficiently. You can do this manually or, for larger operations, you can utilize warehouse management software. Shopify has tools such as barcode generators and inventory management. These tools help organize your warehouse and ensure that each product has its designated place.

2. Implement Shopify barcode scanning

Shopify barcode scanning is a game-changer when it comes to fulfilling orders. By equipping your warehouse staff with barcode scanners, you can significantly improve the accuracy of order fulfilment. Barcode scanners allow employees to scan product barcodes and verify orders, reducing the chances of human error.

Our Shopify app, EasyScan, can create barcodes for you, making the process extremely easy. We’ve written before on the different types of barcodes available with our software. The app also has simple scanning functionality for your team during the picking and packing process. This ensures that we select the right products for each order, minimizing the risk of shipping mistakes.

3. Train your warehouse staff

Even with good tools and systems, mistakes can happen if warehouse staff are not properly trained. With the increasing relevance of eCommerce, workforce needs are changing*. Providing comprehensive training to your employees is crucial in the quest to avoid warehouse shipping mistakes. They should be well-versed in your warehouse layout, bin locations, and how to use barcode scanning equipment effectively.

Regular training sessions and refresher courses can keep your team up-to-date with the latest procedures and technologies. Emphasize the importance of accuracy and attention to detail in every step of the fulfilment process.

4. Double-check orders before shipping

To further avoid warehouse shipping mistakes, you should implement a double-check process before shipping orders. This involves having a second set of eyes review each order to ensure accuracy. Even with barcode scanning in place, errors can occur, and a final check can catch any discrepancies.

By making this step a standard part of your order fulfilment process, you add an extra layer of quality control. It's a simple yet effective way to minimize shipping mistakes and provide your customers with the correct items they ordered.

5. Utilize fulfilment software

Investing in robust software can reduce the chances of errors. EasyScan offers fulfilment software that integrates seamlessly with your e-commerce store. We’ve automated many aspects of the fulfilment process, including order processing, inventory management, and tracking.

Use our app to track inventory levels in real-time, making sure products are available and ready to ship. It also provides accurate shipping quotes and tracking information. This allows you to keep customers informed about their orders. By automating these tasks, you can avoid manual errors and oversights.

Screenshot showing how to fufill orders in Shopify using EasyScan, SKU and Barcode scanner

6. Regularly audit your inventory

To avoid warehouse shipping mistakes, it's crucial to maintain accurate inventory records. Regularly auditing your inventory helps identify discrepancies. This ensures that the quantities listed in your system match the actual stock in your warehouse.

EasyScan’s inventory management features make it easier to conduct regular audits. By comparing your physical inventory with your system's records, you can pinpoint any inconsistencies and take action quickly. This proactive approach helps stop shipping mistakes caused by incorrect inventory data.


In the world of e-commerce, the key to success is efficiency and accuracy. Using the right tools to manage inventory and avoid shipping mistakes is crucial for success. By implementing the simple steps above, you can ensure you’re operating in the most effective way possible.

The key to success in online retailing is not only attracting customers but retaining them. With the right tools and processes in place, customer satisfaction will be no issue!




Hero Image by <a href="https://www.freepik.com/free-photo/close-up-scanning-box_13450095.htm#query=scanning%20barcode&position=1&from_view=search&track=ais">Freepik</a>

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